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Registration Process
Registration Process
Guidelines to set up Export Unit under STP/EHTP Scheme
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Online Registration Click Here
In order to avail the benefits under 100% Export Oriented
STP
Scheme and
EHTP
Scheme as envisaged by the Government of India, the units must register
with the STPI.
Who can register ?
The Units undertaking to export their entire production of goods and services
(except permissible sales in the DTA), may be set up under Software Technology
Park (STP) Scheme for development /manufacture of goods.
STP Unit can be set up by the following
• The Central Government undertaking.
• The State Government undertaking.
• The Public Sector Undertakings.
• Co-operating undertaking.
• Joint Sector undertaking.
• The Private Sector Undertakings.
• Individual Promoter/Partnership or any combination there of.
The type of proposal may be
• Establishment of New undertaking.
• Expansion of existing STP unit.
• Conversion from other scheme to STP unit.
• Conversion from DTA to STP unit.
If the unit is operating both as a domestic unit as well as an STP unit, it
shall have two distinct identities with separate accounts. But all the
transactions of the imports and exports or supplies affected relating to the
100% EOU activity of the STP unit shall be kept distinctly separate from those
made by the other domestic unit of the company.
Pre-Registration Process
Steps Involved in Incorporating a Company and Setting up of a 100% Export
Oriented Unit under Software Technology Parks of India (STPI)
Stage 1 :
Incorporation of Company (Registration
with Registrar of Companies)
Time Frame : 12-15 Working Days
Documents to include:
• Form 1A - Name availability
• Form 1- Compliance letter from Company
• Form 18 - Registered Office of the Company
• Form 32 - List of Directors & address (in duplicate)
• 3 Copies of Memorandum & Articles of association of the Company
• Applicable fees
Stage 2 :
Application for Permanent Account Number
(PAN) or Corporate TAX ID & Tax deduction Account Number (TAN) to withhold
& remit the withholding taxes.
Time Frame : 8-10 Working Days
Documents to include:
• List of Directors of the Company
• Application form in Form 49A (for PAN)
• Application form in Form 49B (for TAN)
• Copy of the Memorandum & Articles of association of the Company
• Copy of the Memorandum & Articles of association of the Company
• That the Directors are not associated with Companies in the Cautioned list of Reserve Bank
• About the status of Non-Resident Investment in the Company
Stage 3 :
Application to Joint Director General -
Foreign Trade for Importer Exporter Code (IEC)
Time Frame : 8-10 Working Days
Documents to include:
• Application in duplicate
• Profile of the Company
• Copy of TAX ID allotment
• Banker's Certificate on credentials of the company
• Photo of the Director preferring the application
• Application Fee of INR 1000
• Declaration from the Company
• Copy of the Memorandum & Articles of association of the Company
Stage 4 :
Application to Software Technology Parks
of India to set up a 100% Export Oriented Unit
Time Frame : 22 working days (15 days for approval + 7 days for
agreement execution/ attestation)
Documents to include:
• Application Form in the prescribed form
• Memorandum and Article of Association
• Board Resolutions for setting up STP Unit and persons authorized to sign
• Resume of Person Heading the operation / CEO / Directors
• Detailed project report / Business plan consist of
◦ Company profile
◦ Promoters background
◦ Units Area of Expertise / Services offered
◦ Marketing Strategy / Marketing Arrangements
◦ Manpower plan
◦ Future plans
• Floor Plan of workss location with dimensions to be Customs Bonded
• Lists of Proposed Capital Goods-Import and indigenous (3-sets)
• Financials statement like :
◦ Cost of project & Means of finance
◦ Projected P&L A/c
◦ Projected Balance Sheet
◦ Projected Cash flow / fund flow statement
• Export workings - (As per Transfer pricing guidelines where ever applicable)
• Other documents like
◦ Copy of FIRC's and letter filed with RBI for receipt of Foreign equity
◦ Copy of service agreement signed with parent company /
clients/ PO with clients / Master service
agreement
◦ Residential proof of the Promoters/Directors
◦ IT Returns of the Directors
◦ PAN Number of the Company as well as Promoters/Directors
◦ Copy of Passport of the Directors
◦ Other documents as required on case to case basis
• Initial application-processing fee of INR 2,500 and
Advance Policy Support service charges of INR 50,000 at
the time of executing
the legal agreement. Service charges to be paid annually as per the slabs
applicable.
Stage 5 :
Application to Customs authorities to
avail duty concessions by setting up a Private bonded warehouse
Time Frame : 8-10 Working Days
Documents to be submitted :
• Application form
• Copy of Letter of Permission / Approval from STPI to set up 100% EOU
• Copy of Letter of Undertaking (STP/EHTP Agreement)
• Copy of PAN
• Copy of Importer Exporter Code
• Copy of Application filed with STPI for set up of EOU
• Banker's Certificate about the credentials
• Lease Deed of the premises to be Customs bonded
• Floor plan duly certified by the Director / authorized signatory of STPI
• Certified list of capital goods Imported as well as iIndigenous
• B-17 bond to be executed by the Company to set up a
Private bonded warehouse for an specified amount of
the Capital goods to be imported
• Bank Guarantee to be provided by the Company for a value
of 5% of the value as indicated in B-17 Bond
• Copy of the Memorandum & Articles of association of the Company
• Other documents as required on case to case basis
Stage 6 :
Application for registration with State
Government authorities to obtain :
Time Frame : 8-10 Working Days
◦ Sales Tax Registration
◦ Profession Tax Registration for the Company to carry on
business & for the employees to effect tax
recovery from their
salaries
◦ Permission from the Department of Labour to employ
people
◦ To avail the benefits under IT Incentive Policy of State
Government
Documents to be submitted :
• Relevant Application forms duly signed by the authorised
signatory
• Copy of the lease agreement entered into for the office
premises
• Photographs and resumes of the proposed CEO /
Directors
• Copy of the Memorandum & Articles of association of
the Company
• Applicable fees, as applicable
• Other documents as prescribed by the authorities along
with the application.
STP/EHTP Registration Process
The procedure for obtaining the STPI registration for setting up a 100%
Export Oriented Unit are detailed as under :
The application form is available free of charge. The application form can
also be downloaded from our website
http://www.gnr.stpi.in/
Stage 1 : the request in prescribed
Application
Form the concerned STPI Center along with the relevant documents as per
Check-List
registration under STP/EHTP Scheme along with the registration
Processing Fee of INR. 2500.00 and initial Policy Support Service charges of INR
50,000.00.
Important aspects of the application form are :
1. Company profile
2. Capital structure
3. Projection for capital goods requirement
4. Export earnings
5. Foreign collaborations
6. Area of expertise
7. Estimated time frame for commencement of operation and exports
Others :
1. Kindly read the application form thoroughly
2. Fill up all the details as required
3. Put initials & office seal on each page
After verification of the documents within a fortnight, the STPI authorities
may call for a detailed presentation (preferably in Power Point) to explain in
person to them and also discuss the product profile / services, the Indian
entity is likely to deal in.
A formal Letter of Permission /Approval would be communicated to the Company
to set up a 100% Export Oriented Unit (EOU) under the STP/EHTP Scheme of
Government of India by Software Technology Parks of India.
On receipt of approval from STPI, the unit required to confirm on the
acceptance of Terms & Conditions of Letter of Permission / Approval (LoP /
LoA) within 45 days and enter into a Legal Agreement for setting up the Unit.
Legal Agreement is mandatory as commitment for fulfillment of Terms &
Conditions of Letter of Permission / Approval, Export Performance (EP), Net
Foreign Exchange Earning (NFE) and Export Obligation (EO) norms for the period
of 5-years, as per the EXIM Policy in force at the time of registration and
signing of Legal Undertaking. The Legal Agreement will be executed on Rs. 100/-
Stamp Paper, shall be signed by the Directors, and duly authorized person at
STPI office premises.
The next step involves obtaining the
necessary approvals from the Customs authorities under Section 58 and 65 of
Customs Act, 1962 for setting up a Private Bonded Warehouse and also a In-Bond
Manufacturing order to store the Capital goods obtained free of Customs / Excise
duty and to carry on the manufacture of Computer Software
The documentation and the procedure are detailed as under :
• Application for Customs License in prescribed format
• Copy of Letter of Permission / Approval from STPI to set
up 100% EOU
• True copy of legal agreement for export obligation
executed with STPI
• Permanent Account Number (PAN)
• Copy of Importer Exporter Code (IEC)
• Banker's Certificate about the credentials
• Lease agreement entered with the owner of the premises to
be customs bonded
• Floor plan of of the premises to be customs bonded, duly
attested by the CEO / authorised signatory
• Tentative list of imports and indigenous Capital Goods
along with estimated cost duly certified by Director,
STPI
• B-17 bond to be executed by the Company to set up a
Private bonded warehouse for an specified amount of
the Capital goods to be
imported/procured
• Bank Guarantee to be provided by the Company for a value
of 5% of the value as indicated in B-17 Bond
• Memorandum & Articles of association of the
Company
• Other documents as required on case to case basis
The Customs authorities may inspect the premises and arrange to issue the
license for, Private Bonded Warehouse, and In-Bond Manufacturing order.
Stage 3 :Prefer application with State
authorities to obtain :
• Sales Tax Registration
• Profession Tax Registration for the Company to carry on
business & for the employees to effect tax recovery
from their
salaries
• Permission from the Department of labor to employ
people
• To avail the benefits under IT Incentive Policy of State
Government
Documents to be submitted :
• Relevant Application forms duly signed by the authorized
signatory
• Copy of the lease agreement entered into for the office
premises
• Photographs of the proposed CEO / Director
• Copy of the Memorandum & Articlez of association of
the Company
• Applicable fees, as applicable
• Profession tax registration for the entity
• Other documents as prescribed by the authorities along
with the application
Compliance :
◦ To file monthly returns before 1st of the following
month to STPI
◦ To file quarterly returns before 10th of the month after
the close of the quarter to STPI
◦ Annual Returns to STPI in the nature of a Performance
report indicating the Export
◦ Performance and CIF value of Imported Goods and Foreign
Currency spent on other expenses like travel
etc., - to be filed before 30th
April
◦ To fulfill the Export Performance, NFE and Export
Obligation norms as per EXIM policy in force
Note :
■ The time frame indicated can be reduced depending on
the flow of documents.
■ The fees indicated are as on date of publishing this
information. The units need to pay the actual amount
as applicable at the
time of registration with the Concerned department.
■ The documents list given may vary and units needs to
provide specific documents as requested by
respective department.
■ This information is meant for the units as fist round
information who intend to register with STPI, this
should not be used
for any publication or circulation and are not final. The units may
contact the
respective authorities for more details.
Application Process Fee & Policy Support Service Charges :
Application processing fees and 3 years advance Annual Service Charges
considering the minimum export turnover.
The revised annual service charges are applicable from January 01,
2010.
| Application Processing Fees |
Rs. 2,500/- |
| Export Turnover |
Amount of Annual Service Charges |
| Exports upto Rs. 25 Lakhs per annum |
Rs. 8,000/- |
| Exports between Rs. 25 Lakhs-50 Lakhs per annum |
Rs. 16,000/- |
| Export between Rs. 50 Lakhs-03 Crore per annum |
Rs. 55,000/- |
| Export between Rs. 03 Crore -10 crore per annum |
Rs. 1,10,000/- |
| Export between Rs. 10 Crore-25 crore per annum |
Rs. 2,25,000/- |
| Export between Rs. 25 Crore-50 crore per annum |
Rs. 2,50,000/- |
| Export between Rs. 50 Crore-100 crore per annum |
Rs. 3,50,000/- |
| Export above Rs. 100 crore-500 Crore per annum |
Rs. 5,75,000/- |
| Export between Rs. 500 Crore-1000 crore per annum |
Rs. 6,00,000/- |
| Above Rs. 1000 crore per annum |
Rs. 6,50,000/- |
Service Charges for certification of Softex Forms for Non-STP Units
| Invoice Value |
Revised Service Charges (Rate per Invoice)(Approved in G.C. Meeting held on 10.11.2009 |
| Up to US$ 100 |
Rs. 110/- |
| Invoice value US$ 101-US$ 500 |
Rs. 300/- |
| Invoice value US$ 501-US$ 1000 |
Rs. 600/- |
| Invoice value US$ 1001-US$ 10000 |
Rs. 1,200/- |
| Invoice value US$ 10001-US$ 50000 |
Rs. 1,250/- |
| Invoice value US$ 50001-US$ 100000 |
Rs. 1,275/- |
| Invoice value above US$ 100001 |
Rs. 1,300/- |
The payment should be in form of Demand Draft in favour of Software
Technology Parks of India, Gandhinagar.
Note : While filling up the projections etc. It is suggested that
the applicant should be in touch with STPI officials for proper guidance for
submission of application so that the application can be process well within the
stipulated time frame and at the earliest.
Online Registration Process
The link for online registration is
http://203.190.136.89/exim-policy/
Steps for online filing of application is :-
Step 1:- click in "Register New User" and then give the
required basic data and get the "Temporary User id and password".
Step 2:- After getting the temporary user id and password click in
"Temporary User click here" and then proceed with required data submission.
Step 3:- Upload the supporting documents as per checklist.
Step 4:- submit one set of online generated application form alongwith
documents as per checklist.
The application form is available free of charge. The application form can
also be downloaded here:
Application
Form.